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Organizing and managing digital content

Sun, Jan 12, 2020 | Read in 4 minutes

These are some of the tools I use to organize and manage my blog, podcast, and vlog:

1 | Calendar

I’ve recently started blocking out times on my calendar. But as per usual, Rebel tendency sets in, and I never do what’s on the calendar. Lol.

First of all, I never sleep on time, and therefore never wake up on time. I don’t have a clue what it means to experience a “routine” per se. Aka, I have never done anything consistently at the same time everyday in my life. Sad truth? I beg to disagree. I like to believe it keeps my days more interesting. Lol. (I might as well end each paragraph with “Lol” whenever I talk about time management. Lol.)

But, in any case, I still try. That’s why I’ve been using Google Calendar with all my devices to remind me of the activities I’d like to tackle within the week.

I don’t give myself much pressure to adhere to my calendar every single time. But I do want to use this strategy to give myself some limitations. Freedom without limitations is a myth, you know?

So what I do, like I did last year with Asana, is that I block out specific times on the calendar usually a week in advance for tasks I plan to do and move them around accordingly throughout the day.

I’m the first to admit this is a pretty time-consuming, not to mention boring and tiring, task to do but I digress. It’s actually fun for me for now to move tasks around the calendar because it’s like I’m making a daily log of what I do with my time, which is a huge advantage for someone like me who hasn’t quite grasped the concept of a routine yet. And when I look back at my calendar after a week, I could evaluate where my energy has been allocated including what tasks I’ve been doing.

2 | Simplenote

I write most of my content on the blog and outlines for the vlog on Simplenote, a note-taking app by WordPress. Simplenote, in a word, is simple. Lol.

The best part about Simplenote is that you can:

It’s also fast and mobile so you have no excuse not to write a blog post while you’re breastfeeding… Oh, wait, you’re a guy? Well this is awkward.

3 | Sanity

I should have placed this tool at the very first part of this list because you will, most of all, need to be sane to do all this on your own. Lol.

I know it can get really overwhelming to become a content creator in 2020 especially because Gary Vaynerchuk tells us to “make content at scale.”

Not all of us have a team/ company that can organize or manage our content for us. The days of making content just for the fun of it are long gone. Now, we’re expected to bring value to people’s lives and make a fucking impact. Nothing wrong with that.

I think, though, that bringing value comes in many forms. But the moment you press “Publish” on a public post and that content goes online, you’re essentially inviting other people to read it and therefore you’re not just in it for your own merriment now. You, like most of us earthlings, want to create a conversation, too.

The thing is… once people will find out about you and gather around wanting to consume your content, you will eventually need a system. And that’s the purpose of this blog post… to encourage you to setup ways of organizing and managing your content as a creator.

I added sanity as a tool for content organization and management not just for the humor but also for stressing out how mindset is important when it comes to organizing and managing.

When you’re not clear about your purpose, when you haven’t figured out you’re why for creating content just yet, it could be hard for you to determine how you want to organize your digital stuff.

As I have now passed the threshold of sleeping late, I need to end this post. Just being real here.

What ultimately matters is of course to do what works for you. If content management seems to be quite the grueling task and you find it NOT to be worth your while, outsource.

Systems will help you un-stick yourself in a rut.

Content creation is great but having a content organization/ management system in place is very much underrated for the advantages it brings in the long run.